GradTracker Access Roles and Permissions
· School Supervisor: Dean of a school – must specify which school on the form
o Can view their assigned school’s submitted degree applications on the “My Population” page
o has access to all editable fields for students at their assigned school
o can edit the student’s “First/Middle/Last Name/Suffix” and “Address/City/State/Zip Code” fields (ONLY effective in GT)
o can edit the student’s phone numbers (reg.and alt.) and email addresses (reg.and alt.) (ONLY effective in GT)
o can change the student’s “Graduation Date” (Year and Month)
o can change the “Degree Type and Joint Degree Indicator” on an application
o Can change the application’s “Certification Status”
o Can submit a Certification List “Addendum”
o Can leave a comment on the application
o Can edit the “Diploma Mailing Address” fields (“Address”, “Address (add’l)”, “City”, “State”, “Zip Code”)
o Can edit the “Printed Name on Diploma”
o Can edit the “Graduation Ceremony” fields (“Attending Ceremony”,”Name Pronunciation”, ”Special Needs”, “Number of Guests”
o Can set all “Core Requirements” certification fields (“Credits”, “GPA”, “Honors”, “Core Req’s”, “Writing Intensive”, “2nd Concentration Requirement”
o Can set the “Honors Society” participations on the application
o Can change the student’s assigned “Major 1/2/3” and “Minor 1/2/3” (ONLY effective in GT)
o Can set all “Majors 1/2/3” certification fields (“Certification Status”, “Reason”, “Comment”)
o Can set all “Minors 1/2/3” certification fields (“Certification Status”, “Reason”, “Comment”)
o Can set all “Concentrations” (“Pre-Health”, “Nursing Pathways Program”, “UTEP”, “BA/MA”, “Honors College”, “HLLC”) certification fields (“Certification Status”, “Reason”, “Comment”)
o Can access the “Addendum List” page and Edit/Print any submitted addendum for students from the assigned school
o Can access the “Pre-Certification List” page to export a list of current graduation candidates for any semester
· School Certifier- a staff member of a school – must specify which school on the form
o Can view their assigned school’s submitted degree applications on the “My Population” page
o can edit the student’s phone numbers (reg.and alt.) and email addresses (reg.and alt.) (ONLY effective in GT)
o can change the student’s “Graduation Date” (Year and Month)
o Can change the application’s “Certification Status”
o Can submit a Certification List “Addendum”
o Can leave a comment on the application
o Can edit the “Diploma Mailing Address” fields (“Address”, “Address (add’l)”, “City”, “State”, “Zip Code”)
o Can edit the “Graduation Ceremony” fields (“Attending Ceremony”,”Name Pronunciation”, ”Special Needs”, “Number of Guests”
o Can set all “Core Requirements” certification fields (“Credits”, “GPA”, “Honors”, “Core Req’s”, “Writing Intensive”, “2nd Concentration Requirement”
o Can change the student’s assigned “Major 1/2/3” and “Minor 1/2/3” (ONLY effective in GT)
o Can set all “Majors 1/2/3” certification fields (“Certification Status”, “Reason”, “Comment”)
o Can set all “Minors 1/2/3” certification fields (“Certification Status”, “Reason”, “Comment”)
o Can set all “Pre-Health” and “BA/MA” “Concentrations” only
· Departmental - a staff member of an academic department with majors and minors- must specify which major(s) and minor(s) needing access to on the form
o Can view the submitted degree applications for their assigned major(s) and minor(s) on the “My Population” page
o Can set all “Majors 1/2/3” certification fields (“Certification Status”, “Reason”, “Comment”) for major codes that they have been assigned access to
o Can set all “Minors 1/2/3” certification fields (“Certification Status”, “Reason”, “Comment”) for minor codes that they have been assigned access to
· Registrar – a staff member of the Registrar’s Office
o Can view degree applications for all schools
o Can edit the “Diploma Mailing Address” fields (“Address”, “Address (add’l)”, “City”, “State”, “Zip Code”)
o Can edit the “Printed Name on Diploma”
o Can edit the “Graduation Ceremony” fields (“Attending Ceremony”,”Name Pronunciation”, ”Special Needs”, “Number of Guests”
· Concentration Certifier (“Nursing Pathways Program”, “UTEP”, “BA/MA”, “Honors College”, “HLLC”) - must select one or more specific concentrations from “Roles” on form
o Can set all “Concentrations” (“Pre-Health”, “Nursing Pathways Program”, “UTEP”, “BA/MA”, “Honors College”, “HLLC”) certification fields (“Certification Status”, “Reason”, “Comment”)
· Informational – can view all degree applications but cannot make any changes (read-only access)
Please Note:
· “Concentrations” certification fields can be requested individually on the form in the “Justification” field for “School Supervisor” and “School Certifier”-type users
· “Pre-Health”
· “Nursing Pathways Program”
· “UTEP”
· “BA/MA”
· “Honors College”
· “HLLC”
· “Honors Society” participation fields can be requested individually on the form in the “Justification” field for “School Supervisor” and “School Certifier”-type users
· "Golden Key Honor Society"
· "National Honor Society of Collegiate Scholars"
· "National Society of Leadership and Success"
· "Phi Beta Kappa"
· "Pi Alpha Alpha"
· "Tau Sigma Honor Society"
· "Phi Alpha Theta"
· "Alpha Phi Sigma"
· "Psi Chi Honor Society"
· "Pi Sigma Alpha"